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oneatatime planner download and instructions

Download the oneatatime planner, print it and learn from your day!

Woman filling in the oneatatime planner

The oneatatime planner filled in

This lady is planning her day and learning from experience what's working and what isn't.

Table of contents

What is the oneatatime planner?

The oneatatime planner represents a visual approach to time and task management.

The oneatatime planner is both a planner and a journal. The planner belongs to the third pillar of the oneatatime system for task and time management: the cognitive pillar. I have designed the oneatatime planner for giving you the chance to learn how to improve your task and time management skills. This is one of the features that are unique to oneatatime planner.

You will learn from experience because you will be able to see the difference between what you planned, and what you have actually done. In the evening, you will plan the day for tomorrow, and during the day you will record how you actually spent your time. That is why it is both a planner and a journal. By recording how you spent your time, in the future you will be able to recall what happened that day.

I have designed the oneataime planner for myself, and then tested it with more than 200 people and 10 companies, that's how I know that it works.

Who should use the oneatatime planner?

The oneatatime planner is both simple, and hard. It is not made for everyone.

Even if it takes only 15 minutes of your time every day, the oneatatime planner is hard to use because it requires you to: know what is important (it's not what is urgent), guess how much time it will take to perform a task, have the courage to record how you spend your time ...

The oneatatime planner is designed for people who prefer a visual approach. It will let you see your day. It will provide a visual understanding of how you spend your time.

The oneatatime planner is designed for those who are not happy with a todo list approach to time and task management, because they want to understand how they spend their time, and improve their productivity learning new strategies, and tactics, for reaching their goals.
The planner is for those who want to know when a task should be performed and how much time should be spent on the task. The planner is for those who think that work is part of their life, and want to decide how it fits in their day and their week.

If you don't have a list of things to do, written down every day: don't use it because it will be too hard for you.

Suggestions

If you understand that oneatatime planner is not fit for you, then you should consider an easier starting point. Learn to write down a list of tasks that you would want to get done by the day. I suggest starting with pen and paper.
Write down the list the day before, ordered by importance, not urgency, then follow your list during the day. This should already help you improve your performance, and maybe it could already be enough.

You can also think about using a todo-list app like Todoist, that can help you with keeping track of your list and priorities.

A second step could be to consider learning the Pomodoro Technique, because it helps in getting used to think and guess how much time a task will take.

If you want to keep track of you time for billing purposes, then I suggest trying Mango Billing

How to use the planner?

Below this section, you can find a link for downloading the Guide for using the oneatatime planner. Here you can have a quick introduction. I encourage you to read the full guide though.

The 8 simple steps:

  1. In the evening, write the list of things you would like to do tomorrow.
  2. Sort the tasks by importance. Find out the most important thing.
  3. Write the most important thing next to number 1
  4. Write the other things below.
  5. Draw the tasks on the Planned circle.
  6. The day after, record what you do and your sleep.
  7. At the end of the day, check the differences between planned and actual tasks.
  8. Plan your tomorrow to create a better future!

I write, and draw, my tasks in different colours, to easily set apart the tasks that I draw in the circles. You can also use only one colour and write the numbers near the sections that you fill in the circles. When recording, if an unexpected event happens, I like to call them interrupts, then I use a different colour and write what it is next to the sector.

Here you can download the Guide for the oneatatime planner: oneatatime Planner Guide

Download

important note
You can use the oneatatime planner and the guides for your personal use. Don't share, sell, redistribute the files that you can download here. The guides and planners you can download from this page are Copyright © Ugo Mendes Donelli and all rights are reserved.

Plain sheets

The plain sheets are meant to be printed and used with a clipboard, like in the picture. The files miss the number of the day, the month, the week number, and the day of the year. I encourage you to be creative and express yourself in drawing the missing elements. If you prefer, you can download a version with the numbers for next week, below the picture.

Download and read the guide to learn how to use the planner for learning from your day!

Planner for letter paper Planner for A4 paper

Half filled oneatatime planner

oneatatime planner plain sheets

You can print the sheet, with two days, and fill in the day, month and use it for planning

oneatatime planner plain sheets for Week 38 2022

Here you can download the plain sheets with the days already filled in for the week from Monday September 19th 2022 to Sunday September 25th. I will upload a new week every Friday.

Planner for letter paper W38 Planner for A4 paper W38

Booklet

The booklet format is a little bit trickier. It is meant to be printed on a duplex printer and folded in the middle. The booklet is meant to start with the week planning page. By folding the two sheets you will have an eight-page booklet for planning all the days of the week.

You can fake the duplex printing by printing the odd pages, swapping the pages and tilting them, and then print the other face of the sheets.

Fill in the numbers of the days, the month, the week numbers, the day of the year, and you are ready to go.

Download and read the guide to learn how to use the planner for learning from your day!

Planner for letter paper Planner for A4 paper

Half filled oneatatime planner

oneatatime planner bound

I have printed some planners in the past. It is expensive to ship them, so I made these that you can print yourself.

oneatatime planner booklet for Week 38 2022

Here you can download the booklet with the days already filled in for the week from Monday September 19th 2022 to Sunday September 25th. I will upload a new week every Friday.

Planner for letter paper W38 Planner for A4 paper W38

I am ready for the day, and you?